Office Coordinator (Working Student)

Location: Berlin, Germany; on-site three days per week

Company

hirify.global is a payments company with a diverse international team spanning more than 50 nationalities and 10+ global locations.

What you will do

• Manage the Berlin workspace, including inventory, supplies, desk allocations, and general office organization.
• Coordinate relationships with cleaning staff, couriers, building management, suppliers, and other service providers.
• Oversee office equipment and arrange maintenance or repairs when needed.
• Welcome visitors, candidates, and international colleagues and support a positive on-site experience.
• Plan weekly lunches, office celebrations, seasonal parties, and cultural events.
• Manage access cards and fobs, onboarding and departure logistics, office invoices, receipts, and expense trackers.

Requirements

• Current enrollment in a Bachelor’s or Master’s program at a university in Berlin or Brandenburg, with at least one year of study remaining.
• Organized, detail-oriented, proactive, and willing to handle all types of office-related tasks.
• Fluent English and a strong command of German are required.
• Comfort with workplace tools such as Microsoft Office, Google Workspace, and Slack.
• Availability to work on-site in the Berlin office three days per week, with flexibility during exam periods.
• Availability for 20 hours per week.

Culture & Benefits

• 30 days of annual leave and a policy allowing employees to work remotely from abroad for up to an additional 30 days per year on a pro-rated basis.
• €500 annual learning and development budget, leadership cafés, and on-the-job training.
• Accident, disability, direct, and travel insurance.
• Gym membership contribution, enhanced family leave, and access to a mental health platform.
• Pet-friendly office with a collaborative, high-trust working environment.