обновлено 6 дней назад
Office Manager (SaaS)
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Office Manager (SaaS): Managing daily operations, facilities, vendors, administration, and employee events for the Madrid office with an accent on workplace experience, operational coordination, and local compliance. Focus on coordinating office services, maintaining health and safety standards, supporting high-profile visits, and solving day-to-day workplace issues in a part-time hybrid schedule.
Location: Madrid, Spain. Hybrid schedule with onsite attendance Monday through Thursday from 13:00 to 17:00, for 20 hours per week.
Company
develops SaaS solutions through the HUB to improve transparency, efficiency, and trust across global value chains, using technologies including artificial intelligence.
What you will do
- Manage daily operations and facilities for the Madrid office, including maintenance, cleaning, supplies, equipment, inventory, and vendors.
- Maintain professional, organized meeting rooms, collaboration spaces, and common areas.
- Coordinate office events, team gatherings, celebrations, employee engagement activities, office tours, and high-profile visits.
- Handle office administration, correspondence, invoices, purchase orders, budgets, records, contracts, and documentation.
- Support local workplace compliance, emergency procedures, health and safety documentation, and administrative coordination with People and Finance teams.
- Collaborate with the current part-time Office Manager and regional and international teams.
Requirements
- 3+ years of experience in Office Management, Workplace Operations, Facilities Coordination, Executive Support, or a similar role.
- Strong organization, multitasking, attention to detail, communication, and problem-solving skills.
- Experience managing external vendors and service providers.
- Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
- Fluency in Spanish and English, both written and spoken.
- Availability for 20 hours per week onsite in Madrid, Monday through Thursday from 13:00 to 17:00.
Nice to have
- Experience in an international or fast-growing technology company.
- Familiarity with office budgeting and invoice management.
- Experience supporting employee engagement and workplace events.
- Knowledge of workplace health and safety requirements.
Culture & Benefits
- Purpose-driven work addressing complex challenges for global industry pioneers.
- Collaborative teamwork and an open communication culture.
- Opportunities for personal and professional development.
- Sustainable mobility options supporting eco-friendly commuting.
- Team events and outings with global teams.
- Inspiring workspaces in Madrid, Mannheim, and other locations.
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