Office Manager

TL;DR

Office Manager: Ensuring the smooth day-to-day operations of the Madrid office with an accent on facility management, vendor coordination, and workplace experience. Focus on creating a welcoming environment, supporting local administrative tasks, and maintaining high workplace standards in a fast-growing international tech company.

Location: Must be based in Madrid, Spain (Onsite role)

Company

hirify.global is a unicorn-status SaaS company providing an AI-driven platform for transparency, compliance, and sustainable business growth across global value chains.

What you will do

• Oversee daily office operations, including maintenance, repairs, and facility-related issues.
• Manage office supplies, inventory, and vendor relationships to ensure a fully operational workspace.
• Coordinate office events, team gatherings, and high-profile visitor preparations.
• Handle general office administration, invoice processing, and budget tracking.
• Ensure compliance with local health, safety, and workplace regulations.
• Maintain office records, contracts, and documentation in partnership with People and Finance teams.

Requirements

• 3+ years of experience in Office Management, Workplace Operations, or Executive Support.
• Fluency in Spanish and English (written and spoken).
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Strong organizational skills with the ability to work independently.
• Experience managing external vendors and service providers.
• Must be available for onsite work in Madrid (4 days per week).

Nice to have

• Experience in an international or fast-growing technology company.
• Familiarity with office budgeting and invoice management.
• Experience supporting employee engagement and workplace events.
• Knowledge of workplace health and safety requirements.

Culture & Benefits

• Purpose-driven mission focused on sustainability and global industry impact.
• Collaborative team environment with open communication.
• Opportunities for professional growth and development.
• Sustainable mobility options and eco-friendly commuting support.
• Fun team events and outings with global colleagues.