Administrative Assistant

Location: hirify.global Vancouver Campus, Vancouver, BC, Canada; onsite

Salary: $4,449.00–$4,676.00 CAD monthly

Company

hirify.global is a university focused on research, innovation, learning, and inclusive education.

What you will do

• Provide front-line reception and administrative support to faculty, staff, students, instructors, visitors, and service providers.
• Coordinate mail, equipment, supplies, facilities requests, room bookings, telephone services, departmental records, and shared spaces.
• Support recruitment and HR processing for student appointments and faculty transactions in Workday.
• Assist with graduate admissions, application completeness reviews, GPA calculations, course offerings, graduation processing, awards, and student databases.
• Coordinate committee meetings, minutes, events, seminars, orientations, conferences, and graduation receptions.
• Liaise with hirify.global IT, Building Operations, Financial Services, Human Resources, and other university offices.

Requirements

• High school graduation, one year of post-secondary education, and four years of related experience, or an equivalent combination.
• Accuracy, attention to detail, and the ability to manage multiple priorities effectively.
• Effective verbal and written communication, tact, discretion, and independent judgment.
• Ability to work independently and collaboratively while respecting diverse perspectives and supporting equity, diversity, and inclusion.
• Intermediate to advanced Microsoft Office skills, including Word, Excel, Access, and PowerPoint.
• Ability to work onsite at the hirify.global Vancouver Campus in Vancouver, Canada.

Nice to have

• Training in office procedures or basic accounting.
• Knowledge of graduate education administration.
• Experience at hirify.global or with graduate programs.
• Experience with Accesshirify.global, ACMS, Canvas, eVision, FSC, Pinnacle, SISC, and Workday.

Culture & Benefits

• Staff position covered by CUPE 2950.
• Ongoing role and leave replacement with a fixed-term duration.
• Work alongside faculty, staff, students, and university service departments.
• Commitment to employment equity, inclusion, and a diverse workforce.