Executive Operations Manager (AI)

Location: On-site at the WES NY Office in New York City, USA; regular in-office presence is required.

Salary: $86,000–$115,000 USD annually

Company

hirify.global is a nonprofit social enterprise supporting the educational, economic, and social inclusion of immigrants, refugees, and international students through credential evaluation, policy work, programs, and philanthropy.

What you will do

• Coordinate major CEO activities, travel, meetings, events, speaking engagements, briefings, and stakeholder logistics.
• Provide in-person support during high-priority CEO engagements, capture insights, track commitments, and ensure follow-up.
• Coordinate Board of Trustees and Board Committee planning, materials, presentations, minutes, and governance follow-ups.
• Support executive and senior leadership meetings through agenda setting, materials preparation, note-taking, and follow-up.
• Lead special projects, research, analysis, presentations, briefing materials, analytics, and reporting for the CEO and Chief of Staff.
• Partner with the Executive Assistant on calendar management, itineraries, scheduling, and travel coverage.

Requirements

• At least five years of professional experience in project management, operations, consulting, or executive support.
• Experience supporting senior executives and coordinating high-profile events or Board-level activities.
• Bachelor’s degree or an equivalent combination of education and relevant experience.
• Strong written and verbal communication, strategic thinking, planning, analytical, organizational, and prioritization skills.
• Discretion with sensitive information, emotional intelligence, maturity, poise, resilience, and ownership.
• Ability to work regularly in person in New York City, USA.

Nice to have

• Familiarity with using AI tools to improve efficiency.
• Experience with nonprofit or social enterprise organizations.
• Ability to travel three to five times per year within North America.

Culture & Benefits

• Mission-driven, inclusive, and employee-centric environment focused on global social impact.
• Learning opportunities, professional development, training, and tuition reimbursement.
• Competitive compensation, comprehensive benefits, recognition programs, and generous time off.
• Wellness programs, flexible scheduling, and remote work options where applicable.
• Employee resource groups, town halls, team events, volunteer opportunities, and initiatives supporting equity and belonging.