Real Estate Closing Coordinator – Transaction Coordination | Remote, PST Hours

Location: Remote from Mexico, Colombia, Brazil, or Argentina; working hours are 9:00 AM–6:00 PM PST, with occasional after-hours support as needed.

Company

Provides operational support and staffing for residential real estate transaction teams.

What you will do

• Support agents throughout high-volume residential real estate transactions from offer through closing.
• Assist with offers, purchase agreements, addendums, inspections, transaction documents, and required follow-ups.
• Track milestones, deadlines, closing progress, and outstanding items to prevent delays.
• Maintain complete and accurate transaction records in CRM and transaction management systems.
• Manage documentation and workflows in DocuSign Rooms and keep files organized and accessible.
• Communicate with agents, clients, and transaction stakeholders through email, text, and Slack.

Requirements

• Experience in real estate transaction coordination, closing coordination, real estate operations, or related administrative support.
• Familiarity with offer drafting, purchase agreements, addendums, inspections, transaction timelines, and closing coordination.
• Experience with DocuSign Rooms, CRM systems, Slack, and Google Workspace.
• Ability to manage multiple active transactions and deadlines with strong organization and attention to detail.
• Excellent written and verbal English communication and availability from 9:00 AM to 6:00 PM PST are required.
• Ability to work independently in a remote, fast-paced environment with reliable follow-through.

Nice to have

• Experience supporting U.S.-based residential real estate teams.
• High-volume transaction coordination experience.
• Startup or fast-growth company experience.
• Strong understanding of residential real estate workflows from offer through close.

Culture & Benefits

• Full-time contract role for 40 hours per week.
• Remote work with a fast-paced, execution-focused operating environment.
• Occasional after-hours support may be needed when transaction volume requires it.
• Success is measured by accurate documentation, timely follow-ups, organized records, smooth closings, and reduced operational delays.

Hiring process

• Initial screening call.
• Spark Hire video interview and recruiter interview.
• Client interview followed by offer and onboarding.