Executive Assistant (Software)

Location: Home-based or hybrid, United States; office location listed as Exton, Pennsylvania. Travel is optional and not required.

Company

Software company providing digital twin and infrastructure solutions for architecture, engineering, construction, transportation, water, energy, and cities.

What you will do

• Manage complex calendars and scheduling for the Asset Analytics leadership team, balancing competing priorities across executives, customers, partners, and stakeholders.
• Support leadership meetings, business reviews, planning sessions, off-sites, and governance forums through agenda development, preparation, documentation, and follow-up.
• Draft and coordinate executive communications, briefing materials, leadership updates, presentations, and board-preparation materials.
• Coordinate domestic and international travel, itineraries, accommodations, meeting logistics, expenses, events, workshops, and customer engagements.
• Track executive commitments, operational deadlines, initiatives, and special projects to ensure consistent execution and accountability.
• Coordinate with Product, Engineering, Finance, Sales, Marketing, Corporate Functions, customers, and external partners.

Requirements

• 5+ years of experience supporting senior executives or leadership teams, preferably in technology, software, engineering, or professional services.
• Experience with complex calendar management, travel coordination, executive communications, leadership operations, meetings, and project management.
• Exceptional organization, judgment, discretion, accuracy, follow-through, and attention to detail when handling confidential information.
• Strong written and verbal communication skills and the ability to work professionally across all organizational levels.
• Ability to work proactively with limited direction and anticipate executive needs.
• Strong proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, Word, and Excel; a bachelor's degree is preferred.

Culture & Benefits

• Work as part of a global software company focused on improving infrastructure quality, sustainability, connectivity, and resilience.
• Attractive salary and benefits package.
• Commitment to inclusion, belonging, colleague wellbeing, and resource groups.
• Support for home-based and hybrid work arrangements.
• Reasonable workplace accommodations are available for applicants with disabilities.