Executive Business Partner to CEO

Location: Must be based in the US and Philadelphia, able to work continental US hours, and willing to work from the Fishtown office as needed. Hybrid workplace; the role may require support outside typical 9–5 hours.

Company

hirify.global is a Certified B-Corp with team members working across the United States.

What you will do

• Own the CEO's conference and speaking pipeline, including organizer relationships, speaker fee negotiations, event logistics, deadlines, and post-event follow-up.
• Plan, book, and monitor speaking and business travel, including itineraries, visa coordination when necessary, and client or prospect visits.
• Manage business development leads coming through the CEO, participate in relevant sales calls, and turn discussions into clear next steps.
• Own the CEO's calendar, resolve conflicts, prepare weekly annotated itineraries, and brief the CEO before meetings.
• Manage VIP relationships, recognition moments, board logistics, personal logistics, and monthly credit card categorization.
• Use existing AI-powered systems and build new workflows for meeting preparation, calendar review, BD intake, and relationship management.

Requirements

• Experience in the conference and speaking circuit, including direct relationships with organizers and the ability to negotiate speaker fees and logistics independently.
• High-agency execution, strong emotional intelligence, excellent written communication, and sound judgment with sensitive personal, financial, and business information.
• Ability to manage multiple concurrent workstreams, deadlines, and relationships in an ambiguous and changing environment.
• Comfort using AI tools daily and developing personal workflows and systems.
• Must be based in Philadelphia, able to work continental US hours, and willing to work in the Fishtown office as needed.

Nice to have

• Experience directly supporting a founder, CEO, or other high-visibility executive.
• A network in the conference or speaking circuit.
• Experience building or maintaining AI-supported workflows or systems.

Culture & Benefits

• Hybrid work with access to the Philadelphia headquarters.
• Annual compensation evaluations.
• Benefits are provided as part of the employment offering.
• Inclusive, equal-opportunity environment as a Certified B-Corp.