Operations Assistant – Executive Support & Special Projects (Remote)

Location: Remote in LATAM and South Africa; U.S. Business Hours

Company

hirify.global is recruiting for a fast-growing, entrepreneurial healthcare services company.

What you will do

• Support leadership with operational priorities, strategic initiatives, meetings, action items, and documentation.
• Own cross-functional projects from planning through completion, identifying risks and resolving operational roadblocks.
• Collect and maintain operational and client data, build spreadsheets and dashboards, and track KPIs.
• Support content creation, LinkedIn posts, newsletters, podcast publishing, presentations, and conference materials.
• Coordinate vendors, contracts, client requests, billing follow-up, onboarding, employee records, and PTO tracking.
• Manage travel, events, shipping, workflows, SOPs, and process improvements using AI tools.

Requirements

• Previous experience in operations, executive assistance, project coordination, administration, or business operations.
• Experience supporting remote teams or executives in fast-paced, entrepreneurial environments.
• Excellent written and verbal English communication, strong organization, multitasking, problem-solving, and critical-thinking skills.
• Proficiency with Google Workspace and modern productivity tools, plus a reliable internet connection and dedicated remote workspace.
• Ability to manage shifting priorities independently, handle confidential information, and maintain strong follow-through.

Nice to have

• Experience supporting founders or executive leadership.
• Startup or high-growth company experience.
• Experience with ChatGPT, Claude, Canva, marketing coordination, HR or People Operations, SOP creation, spreadsheets, and reporting.

Culture & Benefits

• Fully remote, entrepreneurial work environment.
• High-trust position with significant ownership and autonomy.
• Exposure to operations, executive support, marketing, HR, and special projects.
• Opportunity to expand skills across multiple business functions.
• Career progression toward Operations Manager, Executive Operations Lead, Chief of Staff, or Business Operations Manager.

Hiring process

• Application review.
• Spark Hire introductory video lasting 3–5 minutes.
• Client interview, followed by offer and onboarding.