Operations Assistant (AI)

TL;DR

Operations Assistant (AI): Driving operational excellence and executive support for a fast-growing healthcare services company with an accent on cross-functional project execution and process improvement. Focus on leveraging AI tools to streamline workflows, managing strategic initiatives, and ensuring business continuity across multiple departments.

Location: Must be based in LATAM or South Africa and available during U.S. Business Hours.

Company

hirify.global is a talent sourcing partner supporting fast-growing, entrepreneurial companies with high-impact operational roles.

What you will do

• Support leadership with daily operational priorities and strategic initiatives.
• Manage cross-functional projects from planning through execution.
• Build and maintain operational dashboards, reports, and KPIs.
• Assist with content creation, marketing materials, and communications using AI tools.
• Coordinate vendor agreements, contracts, and client administrative requests.
• Streamline internal processes and document SOPs for scalability.

Requirements

• Must be based in LATAM or South Africa.
• Must be available during U.S. Business Hours.
• Proven experience in operations, executive assistance, or project coordination.
• English: C1 level required for professional communication.
• Proficiency with Google Workspace and modern productivity tools.
• Ability to work independently in a fast-paced, entrepreneurial environment.

Nice to have

• Experience supporting founders or executive leadership.
• Startup or high-growth company background.
• Proficiency with AI tools like ChatGPT, Claude, or Canva.
• Experience in HR, People Operations, or marketing coordination.

Culture & Benefits

• Fully remote, entrepreneurial work environment.
• High-trust position with significant autonomy and ownership.
• Exposure to diverse business functions including operations, marketing, and HR.
• Clear career progression paths into Chief of Staff or Operations Lead roles.

Hiring process

• Application review followed by a 3–5 minute Spark Hire intro video.
• Client interview.