Senior Executive Assistant (CEO & C-Suite Support)

TL;DR

Senior Executive Assistant (CEO & C-Suite Support): Serving as a strategic partner to executive leadership by managing complex calendars, communications, and operations with an accent on high-level organization and proactive problem-solving. Focus on ensuring executive focus, streamlining administrative workflows, and coordinating cross-functional projects in a fast-paced environment.

Location: Must be based in Colombia, Brazil, Mexico, Argentina, or Costa Rica. Working hours: U.S. Business Hours.

Company

hirify.global is a professional services firm connecting experienced talent with high-growth organizations and executive leadership teams.

What you will do

• Manage complex executive calendars across multiple time zones and prioritize high-impact tasks.
• Handle executive communications, including drafting emails, reports, and presentations.
• Coordinate domestic and international travel, including itineraries and expense tracking.
• Support strategic initiatives, track project deliverables, and conduct research.
• Organize board meetings, leadership off-sites, and company events.
• Improve administrative systems and maintain confidential documentation.

Requirements

• 5+ years of experience as an Executive Assistant, Chief of Staff, or similar senior operations role.
• Proven track record supporting CEOs, Founders, or C-Suite executives.
• Excellent written and verbal English communication skills.
• Strong proficiency in Microsoft Office, Google Workspace, and project management tools like Asana or Notion.
• Ability to maintain high levels of professionalism, discretion, and confidentiality.
• Must be available to work during U.S. Business Hours.

Nice to have

• Bachelor’s degree in Business Administration or related field.
• Experience in startups, finance, or high-growth technology organizations.
• Experience using AI productivity tools like ChatGPT or Microsoft Copilot.

Culture & Benefits

• Direct partnership with executive leadership and high organizational visibility.
• Fully remote work environment with long-term growth opportunities.
• Clear career progression paths into Chief of Staff or Operations leadership roles.

Hiring process

• Application review followed by a 3–5 minute Spark Hire intro video.
• Client interview.