Executive Assistant (EA) – Remote | Executive Support, Calendar Management & Operations

Location: Remote from Mexico, Colombia, Argentina, Brazil, or Costa Rica; U.S. client business hours required with flexibility

Company

hirify.global is recruiting for a client seeking executive support for senior leadership.

What you will do

• Manage complex executive calendars across multiple time zones, coordinate meetings, prioritize requests, and resolve scheduling conflicts.
• Draft and proofread emails and memos, screen inboxes and calls, and coordinate communication with clients, vendors, and internal teams.
• Prepare agendas, briefing notes, talking points, and meeting materials; record action items and track follow-ups.
• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, expense reports, and last-minute changes.
• Track executive priorities, projects, and deliverables; conduct research and prepare reports, summaries, and presentations.
• Maintain organized files and documentation, manage document versions and approvals, and handle confidential information discreetly.

Requirements

• 3+ years of experience supporting senior executives or leadership teams.
• Experience managing complex calendars, travel coordination, and executive communications.
• Proficiency with Google Workspace and Microsoft Office.
• Strong written and verbal English communication skills required.
• Experience scheduling across multiple time zones and handling confidential information professionally.
• Ability to work U.S. client business hours with flexibility.

Nice to have

• Experience supporting executives in startups, agencies, professional services, or high-growth companies.
• Familiarity with Slack, Zoom, Notion, or Asana.
• Experience supporting multiple executives or handling operations and project coordination.

Culture & Benefits

• Full-time remote role with high visibility and direct exposure to leadership.
• Meaningful ownership as an operational partner to executives.
• Fast-paced, high-accountability environment focused on precision, responsiveness, and execution.
• Potential growth into operations management, Chief of Staff support, project coordination, or executive operations.

Hiring process

• Initial phone screen followed by a video interview with a hirify.global recruiter.
• Practical scheduling or executive briefing exercise.
• Client leadership interview, offer, and background verification.