Senior Workplace Coordinator (Finance Automation)

Location: Mexico City; onsite position requiring regular attendance

Company

hirify.global is a technology-based company focused on finance automation.

What you will do

• Serve as the primary contact for employees, guests, vendors, and workplace-related inquiries.
• Coordinate office services, supplies, deliveries, maintenance requests, vendors, and workplace operations.
• Maintain office appearance, conference rooms, shared spaces, equipment, safety standards, and overall functionality.
• Support onboarding logistics, visitor coordination, badge access, seating, workplace readiness, and onsite employee events.
• Provide basic Level I/II troubleshooting for conference room systems, monitors, docking stations, printers, Wi-Fi, and peripheral devices, escalating issues to IT when needed.
• Track invoices, expenses, equipment inventory, operational documentation, and improvement opportunities while partnering with Finance, IT, People, Security, building management, and vendors.

Requirements

• Fluent English and Spanish required.
• 3+ years of experience in workplace operations, office administration, facilities coordination, hospitality, or a similar operational environment.
• Strong customer service, organization, multitasking, problem-solving, communication, and relationship-building skills.
• Ability to work independently, manage competing priorities, and demonstrate initiative, accountability, resourcefulness, and attention to detail.
• Comfort providing basic technical troubleshooting and workplace technology support.
• Proficiency in Microsoft Office, Teams, and workplace collaboration tools.

Nice to have

• Experience coordinating vendors, workplace services, and operational logistics.
• Experience supporting conference room technology, AV systems, workplace hardware, or employee technology requests.

Culture & Benefits

• Kind, open, accepting, and inclusive workplace culture.
• Professional development seminars and inclusive affinity groups.
• Working hours may vary based on business needs, events, operational support, or emergencies.
• Occasional pre-approved overtime or after-hours support may be required.