Senior Administrative Assistant

Location: Primarily on-site at the Experimental Station in Wilmington, Delaware, United States, with occasional work-from-home flexibility.

Company

hirify.global develops materials and solutions for advanced electronics and high-tech industries.

What you will do

• Provide administrative support to multiple science and innovation teams and help maintain efficient office operations.
• Manage calendars, meetings, communications, distribution lists, shared files, and spreadsheets.
• Coordinate training sessions, staff meetings, workshops, and team events.
• Support purchasing, travel arrangements, office supply inventories, and related financial processes.
• Support recruiting and onboarding, including candidate communications, interview scheduling, equipment setup, workspace coordination, badge access, and IT assets.
• Create and maintain SharePoint sites and provide occasional backup executive administration.

Requirements

• 5+ years of experience in an administrative support role.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities and deadlines.
• Professional written and verbal communication skills.
• Ability to work primarily on-site in Wilmington, Delaware, with only occasional work-from-home days.

Nice to have

• Familiarity with Concur or other expense management systems.
• Knowledge of SAP-based ordering systems and capital purchasing.
• Experience supporting meetings, training sessions, or events.
• Experience maintaining shared electronic files and document libraries in SharePoint or Teams.
• Experience managing distribution lists and recurring communications.

Culture & Benefits

• Work with teams contributing to advanced electronics and high-tech industries.
• Collaborate in a forward-thinking environment that values problem-solving, creativity, and diverse perspectives.
• Full-time employment with a comprehensive pay and benefits package.
• Reasonable accommodations are available during the application process.