Executive Assistant to the COO, APAC Operations

Location: Hybrid, based in South Korea; Japan, Taiwan, or Singapore may be considered for the right person. Regular travel across APAC is required.

Company

hirify.global is building a full-stack AI cloud spanning data centers, hardware, and a cloud platform for AI teams. The company is headquartered in Helsinki and operates globally with offices in London and San Francisco.

What you will do

• Own the COO's APAC-facing calendar, meeting flow, daily priorities, preparation, and follow-up.
• Prepare agendas, pre-reads, briefing notes, context summaries, and materials for APAC engagements.
• Coordinate priorities, context, and handoffs with the peer executive assistant.
• Act as a linguistically and culturally fluent interface for APAC stakeholders, partners, and vendors.
• Document decisions and actions from COO-led meetings and drive commitments through to completion.
• Support APAC reporting and presentations and travel with the COO across the region.

Requirements

• 3–6 years of experience supporting C-suite or VP-level leaders in fast-paced, international environments.
• Professional working proficiency in at least one of Korean, Japanese, or Mandarin Chinese, in addition to English; written and spoken business use is required from day one.
• Experience managing executive calendars, meeting preparation, and multi-stakeholder coordination across time zones.
• Experience working within an executive assistant team or alongside a peer support function.
• Familiarity with Korean, Japanese, or Chinese professional business norms.
• Ability to travel across APAC without restriction and the right to work in the base country.

Nice to have

• Professional proficiency in two or more APAC languages.
• Experience in a scaling technology company, PE-backed business, or operations-heavy international organization.
• Exposure to CapEx, procurement, or operational finance topics.
• Familiarity with Notion, Slack, Google Workspace, KakaoWork, WeChat Work, or Line Works.

Culture & Benefits

• Full-time, permanent employment.
• Cash and equity compensation with healthcare, lunch, wellbeing, and other benefits.
• Profitable operations with rapid, sustained growth.
• Work alongside engineers, researchers, and partners across the global AI ecosystem.
• High autonomy and direct communication in an evolving operating environment.

Hiring process

• Submit the application through hirify.global's Careers page; applications by email are not accepted.
• The hiring process has no artificial deadline and will move forward when a suitable candidate is identified.