Legal Support Specialist

Location: Boston; full-time, onsite role.

Salary: $38.50–$47.00 per hour for the Legal Support Specialist level, based on a 37.5-hour workweek; equivalent annual range of $75,075–$91,650. Candidates with at least one year of experience may be considered at the Legal Support Assistant level, and candidates with more than ten years may be considered at the Senior Legal Support Specialist level.

Company

hirify.global is a law firm offering legal support services for business and corporate practices.

What you will do

• Provide complex and specialized administrative support to assigned attorneys, paralegals, and other timekeepers.
• Prepare, revise, proofread, redline, and manage legal and business documents, including DocuSign materials, conflict sheets, engagement letters, and waiver letters.
• Create and maintain electronic and physical files in iManage and Outlook, enter time daily in IntApp, process prebills, and perform audit letter procedures.
• Manage calendars, schedule virtual and in-person meetings, resolve conflicts, coordinate travel, and arrange messenger, mailing, copying, and printing services.
• Prepare and process invoices, expense reports, check requests, reimbursements, and related financial records using general ledger codes and finance guidelines.
• Support legal research, business development through the CRM, CLE and bar-admission records, team coordination, mentoring, software updates, and technology or workflow pilot programs.

Requirements

• 4+ years of administrative support experience in a law firm or legal department, preferably in a corporate or business practice.
• After orientation at hirify.global LLP, proficiency in Microsoft Office, iManage, and other firm applications.
• Availability to work overtime as required.
• Ability to work independently in a fast-paced environment supporting multiple assigned timekeepers while contributing to a team.
• Ability to proactively prioritize assignments, meet deadlines, delegate work effectively, and demonstrate initiative, diplomacy, and tact.
• Consistent delivery of high-quality work with attention to detail in proofreading, writing, and communication.
• Professional and polite communication with clients, colleagues, and other contacts; reliability, commitment, organization, and punctuality.

Nice to have

• Ability to navigate and interpret legal procedures and terminology effectively.
• Bachelor’s degree or business college certificate.

Culture & Benefits

• Competitive compensation and equitable employment practices.
• Medical, dental, vision, health savings account, flexible spending accounts, pre-tax commuter benefits, and life insurance.
• AD&D, long-term care, backup care, parental support, generous parental leave, and fertility benefits.
• Benefited employees receive firm-paid life insurance, AD&D, long-term disability, short-term medical benefits, 20 days of paid time off, and 10 paid holidays annually.
• New employees attend a detailed benefits orientation.