Executive Assistant, Finance (R4688)

Location: Dallas, Texas, United States; on-site

Salary: $80,000–$120,000 per year, plus bonus, benefits, and equity for regular full-time employees.

Company

hirify.global is a venture-backed defense-tech company developing intelligent systems, including autonomy software, aircraft, and simulation technologies.

What you will do

• Manage complex, multi-time-zone calendars for the CFO and finance leadership team.
• Coordinate meetings, prepare presentations and reports, and ensure required materials and logistics are ready.
• Arrange domestic and international travel, including flights, ground transportation, and accommodations.
• Support on-site and off-site meetings and events for finance employees, executives, board members, customers, and visitors.
• Process executive expense reports and handle confidential executive, HR, and legal information.
• Provide backup support, mentorship, and collaboration within the executive assistant community.

Requirements

• Proficiency with Microsoft Teams, calendaring systems, email, presentation software, and video conferencing tools such as Teams, Zoom, or Webex.
• Ability to learn new tools and transfer skills between Microsoft and Google Workspace.
• Strong written and verbal communication with a polished, professional demeanor.
• Experience engaging professionally with customers, board members, and executives.
• Exceptional attention to detail, confidentiality, time management, and prioritization skills.
• Adaptability in a high-growth, fast-paced, and sometimes ambiguous environment.

Nice to have

• Experience supporting multiple C-suite executives.
• Advanced proficiency in Microsoft Office Suite and Google Workspace.
• Experience coordinating complex domestic and international travel.
• Familiarity with expense management systems such as Concur.
• Experience in a high-growth or scaling organization.

Culture & Benefits

• Regular full-time employees receive benefits, bonus eligibility, and equity.
• Employment offers are contingent on a cleared background and possible reference check.
• hirify.global is an equal opportunity and affirmative action employer.
• Accommodation support is available for candidates with disabilities or special needs.