Executive Assistant, Finance

Location: Dallas, Texas; on-site

Salary: $80,000–$120,000 per year, plus bonus, benefits, and equity for regular full-time employees. Temporary employees receive the listed pay and a temporary benefits package applicable after 60 days.

Company

hirify.global is a venture-backed defense-tech company developing intelligent systems, including Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies.

What you will do

• Manage complex, multi-time-zone calendars for Finance leadership and coordinate meetings around priorities.
• Prepare and edit presentations, documents, reports, and other materials using productivity tools.
• Handle confidential information and serve as a day-to-day administrative contact for executives and their organizations.
• Arrange domestic and international travel, including flights, ground transportation, and accommodations.
• Support onsite and offsite meetings and events for Finance employees, C-Suite leaders, board members, customers, and visitors.
• Process executive expense reports and provide backup, group, and mentorship support within the EA community.

Requirements

• Proficiency with Microsoft Teams, calendaring systems, email, presentation software, and video conferencing platforms such as Teams, Zoom, or Webex.
• Ability to learn and adapt to new tools, with transferable skills between Microsoft and Google Workspace.
• Strong written and verbal communication skills and a professional demeanor when engaging with customers, board members, and executives.
• Ability to maintain the highest level of confidentiality and discretion, particularly regarding HR, Legal, and executive-level matters.
• Exceptional attention to detail, accuracy, and quality in all work.
• Strong time management and prioritization skills, with the ability to operate with minimal direction.
• Adaptability in a high-growth, fast-paced, and sometimes ambiguous environment.

Nice to have

• Experience supporting multiple C-Suite executives.
• Advanced proficiency in Microsoft Office Suite and Google Workspace.
• Experience coordinating complex domestic and international travel.
• Familiarity with expense management systems such as Concur.
• Experience in high-growth or scaling organizations.

Culture & Benefits

• Full-time regular employee package includes pay within the listed range, bonus, benefits, and equity.
• Offers are contingent on a cleared background and possible reference check.
• hirify.global is an equal opportunity and affirmative action employer.
• AI tools may support parts of the hiring process, while final hiring decisions remain with human reviewers.