Office Manager (AI)

Location: San Francisco, United States; fully onsite five days a week at the San Francisco HQ, with occasional travel for offsites and events.

Salary: $95,000–$120,000 base salary per year plus equity.

Company

hirify.global is building an open superintelligence stack with infrastructure for frontier AI labs and teams, including compute, environments, evaluations, secure sandboxes, training, deployment, and post-training workflows.

What you will do

• Drive the San Francisco office move end to end, including vendors, logistics, and onsite requirements.
• Run daily office operations covering space, supplies, kitchen services, mail, packages, access control, visitors, furniture, and conference room technology.
• Coordinate building management, maintenance, cleaning, AV, facilities vendors, purchasing, and vendor invoices.
• Plan and run company onsites, offsites, executive leadership offsites, conferences, customer visits, dinners, celebrations, and other events in San Francisco, New York, Berlin, and other locations.
• Coordinate team travel and support international travelers with ESTA and visa invitation letter logistics.
• Host visitors, candidates, and customers; run employee experience programs; support team events, birthdays, the Shopify store, and merch; back up the Executive Business Partner with calendars, travel, expenses, and ad-hoc needs.

Requirements

• 3+ years of experience in office management, workplace operations, hospitality, or event coordination.
• Based in San Francisco and able to work fully onsite five days a week; able to lift up to 25 lbs.
• Hands-on experience planning multi-day offsites or events for 30+ people.
• Fluency with Google Workspace, Slack, and Notion, with comfort using laptops, docks, and conference room technology.
• Strong organization, follow-through, and attention to detail.
• Warm, unflappable communication style and ability to work effectively with people at every level.
• Comfort with shifting priorities and making decisions independently.
• Sound judgment when handling confidential information.
• AI-native working style, including use of LLMs and automation to reduce repetitive work.

Nice to have

• Experience at a fast-growing startup.
• International travel and group housing logistics experience.
• Experience with access control or visitor management systems.
• Experience managing an office move or build-out.
• Experience with Shopify.

Culture & Benefits

• High-trust, high-autonomy role reporting to the Executive Business Partner on a small team with no layers between the role and the work.
• Opportunity to grow into workplace operations, events, or people operations as the company scales.
• Benefits included, plus a professional development budget.
• Team offsites and conferences.
• Equity and occasional travel for offsites and events.