Executive Assistant (Aerospace)

Location: Los Angeles, California; full-time onsite work from the office near LAX is required.

Salary: $80,000–$100,000 annually.

Company

hirify.global develops industrial applications for the microgravity environment with a team of engineers, scientists, builders, and operators.

What you will do

• Act as a trusted partner to the CEO by anticipating needs, organizing priorities, and simplifying daily administrative demands.
• Manage a complex calendar, book meetings, resolve scheduling conflicts, and accommodate changing business and personal priorities.
• Coordinate domestic and international travel, including flights, accommodations, transportation, restaurant reservations, and detailed itineraries.
• Monitor the CEO’s inbox, draft responses, manage routine correspondence, and ensure important communications receive timely attention.
• Represent hirify.global professionally with investors, customers, partners, vendors, candidates, and media; schedule internal meetings and document discussion points and attendance.
• Improve administrative and operational processes and support office supplies, onboarding, events, vendors, and ad hoc projects.

Requirements

• 5+ years of experience supporting founders, executives, or senior leadership teams within a fast-moving startup.
• Independent judgment and decision-making without detailed direction; proactive problem-solving and the ability to anticipate needs.
• Highly organized and detail-oriented, with strong calendar, inbox, and travel-planning skills.
• Excellent written and verbal communication skills and a professional, pleasant approach with stakeholders.
• Resourcefulness and adaptability in an environment where priorities change quickly.
• Strong proficiency with Google Workspace, Slack, Zoom, and modern productivity tools.
• Ability to handle confidential information with discretion and professionalism.
• Low-ego, highly collaborative approach and motivation to help others operate effectively.
• Availability to provide support outside standard business hours, including evenings and weekends as needed.
• Must be a U.S. Person as defined by applicable export control regulations or otherwise eligible to access export-controlled information and technology.

Nice to have

• Experience in high-growth startups, especially in consumer health, frontier tech, space, climate, defense tech, robotics, AI, hardware, deep tech, or advanced manufacturing.
• Event or conference coordination experience.
• Experience managing budgets for dinners, company swag, travel, and related activities.
• Human Resources and/or onboarding experience.

Culture & Benefits

• Work in a small, fast-growing organization that values execution, clarity, ownership, rapid learning, and adaptability.
• Opportunity to grow into a larger role as the company scales.
• Full-time onsite work near LAX with support required outside standard business hours when needed.