Workplace Experience Manager (AI Healthcare)

Location: Hybrid in New York City; in-office Monday–Thursday

Salary: $120K–$140K annually, plus equity and benefits

Company

hirify.global builds AI-powered clinical tools that help patients get accurate answers and appropriate care faster. The company is backed by Union Square Ventures and Lightspeed Venture Partners and is scaling across engineering, clinical, and product functions.

What you will do

• Manage office vendors, building coordination, supplies, packages, mail, kitchen operations, facilities issues, and the office budget.
• Own the day-to-day employee and visitor experience in the New York office.
• Plan and execute team events, offsites, and gatherings, including logistics, vendor research, and budget management.
• Coordinate senior leadership calendars and recurring quarterly review meetings.
• Support in-person interviews, conference room scheduling, onboarding, new-hire orientation, and employee needs within the office.
• Work directly with founders and leadership while handling sensitive information with absolute discretion.

Requirements

• 8+ years of experience as an Office Manager or Executive Assistant supporting C-level leadership, ideally at a fast-moving company.
• Experience as an office manager with team support responsibilities.
• Exceptional organization and the ability to manage competing priorities without dropping details.
• Strong written and verbal communication with a polished, professional presence.
• Sound judgment and discretion when handling sensitive or confidential information.
• Comfort operating in ambiguity and building processes where none exist.
• Proficiency with Google Workspace, Slack, Notion, calendar tools, and expense platforms.
• Strong use of AI to streamline tasks, improve processes, and reduce mistakes.
• Familiarity with preparing materials for recurring meetings such as monthly KPI meetings and all-hands, ideally with AI support, plus familiarity with office IT and security.

Culture & Benefits

• High-trust, high-autonomy role with meaningful influence over how the executive office operates.
• Direct collaboration with founders and leadership at a fast-scaling AI healthcare company.
• Competitive compensation with equity and benefits.
• Work is centered in the New York office Monday–Thursday.