Executive Administrative Assistant (Aerospace)

Location: West Palm Beach, Florida, USA; onsite at BlueOps (FL), West Palm Beach, FL 33411. The role requires proof of U.S. Citizenship or Permanent Residence and does not support sponsorship for export-restricted work authorization.

Company

hirify.global operates in an aerospace startup environment through Blue Ops.

What you will do

• Manage executive calendars, appointments, meetings, travel, incoming requests, and information flow.
• Prepare emails, memos, reports, presentations, and other internal and external communications.
• Facilitate executive meetings by creating agendas, taking notes, and tracking follow-up actions.
• Coordinate logistics for board meetings, investor visits, customer engagements, office events, and company-wide communications.
• Maintain confidential files, records, and documents, and assist with expense reporting, procurement, and vendor coordination.
• Represent Blue Ops leadership professionally when interacting with internal teams, clients, partners, and stakeholders.

Requirements

• Minimum 3 years of experience supporting senior executives or C-level leadership in a fast-paced environment.
• Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• High professionalism and discretion when handling sensitive and confidential information.
• Proficiency in Microsoft Office Suite, Google Workspace, and online scheduling tools.
• Ability to interface comfortably with internal executives, clients, and external partners.
• Ability to sit or stand at a desk and work on a computer for extended periods; occasional lifting of up to 15 lbs or event setup support may be required.
• Ability to work extended hours during key deadlines, events, or leadership engagements.
• Successful completion of a post-offer background check is required.
• For ITAR/EAR-restricted work, proof of U.S. Citizenship or Permanent Residence is required, and candidates must not require sponsorship.

Nice to have

• Experience in a startup, high-tech, aerospace, or defense environment.
• Familiarity with executive scheduling software and expense submittal software.
• Experience supporting finance, HR, or legal administrative needs.
• Ability to work independently, anticipate needs, and take initiative.
• Understanding of ITAR/EAR sensitivity and secure document handling.

Culture & Benefits

• Fast-paced aerospace startup environment.
• Work includes interaction with executives, clients, partners, and stakeholders.
• Equal employment opportunities are provided in accordance with applicable federal and state law.
• The company participates in E-Verify to support employment eligibility and right-to-work compliance.