Executive Assistant

Location: Kuala Lumpur, Malaysia; on-site five days per week

Company

hirify.global develops sustainable and efficient climate solutions for buildings, homes, and transportation through brands including Trane and Thermo King.

What you will do

• Manage calendars, scheduling, meeting logistics, visitor registration, access cards, and office support for the Business Unit President and Country General Manager.
• Coordinate support for visiting senior leaders, including meetings, travel arrangements, workspaces, and ad hoc administrative needs.
• Attend Monthly Operating Review meetings, capture decisions and action items, distribute minutes, and follow up on deadlines.
• Manage domestic and international travel requests, approvals, policy checks, itineraries, documentation, and visa application tracking.
• Review and route Factory Witness Test applications, maintain supporting documentation, and track approvals for audit and compliance.
• Coordinate signatures and secure filing for legal documents, contracts, and agreements, and support preparation of meeting decks and reports.

Requirements

• At least 10 years of executive assistant or senior administrative experience supporting senior or executive leadership.
• Diploma in Business Administration, Management, or a relevant field; a bachelor's degree is preferred.
• Strong organizational, time-management, multitasking, problem-solving, and communication skills.
• High proficiency with office productivity tools for email, scheduling, documents, and presentations.
• Ability to manage sensitive information confidentially, work independently, and adapt to a fast-paced environment.
• Availability to work on-site in Kuala Lumpur five days per week.

Culture & Benefits

• Work focused on sustainable climate solutions and creating a better future.
• Comprehensive benefits and employee programs.
• Equal opportunity employment.