Executive Assistant to the CTO, Software (AI)

Location: Palo Alto, California, United States of America. Relocation is not offered.

Salary: $40–$61 USD per hour for candidates in the United States of America.

Company

hirify.global is a global technology corporation developing software, platforms, AI-native applications, and technology solutions across a diverse product portfolio.

What you will do

• Act as the primary liaison for the CTO of Software with executive stakeholders and executive assistants.
• Coordinate complex meetings and communication across multiple time zones.
• Plan and manage domestic and international travel, including itineraries, visas, and ground transportation.
• Identify and implement AI-enabled tools that improve productivity and reduce manual administrative work.
• Drive continuous improvements across administrative and operational processes.
• Manage org charts, distribution lists, subscriptions, expenses, supplies, and equipment.

Requirements

• 9+ years of general administrative experience, or an equivalent combination of experience and college-level education.
• Experience as an Executive Assistant supporting senior technology executives.
• Experience working in a global environment and coordinating relationships and schedules across multiple time zones.
• Strong discretion, confidentiality, attention to detail, and ability to work under tight deadlines.
• Experience in Silicon Valley is strongly preferred.
• Experience guiding other executive assistants or administrators in a matrixed or fast-scaling organization is preferred.

Culture & Benefits

• Work with a global CTO, Software organization of thousands of engineers and leaders.
• Health, dental, and vision insurance.
• Short- and long-term disability, life insurance, employee assistance program, and flexible spending account.
• 4–12 weeks of fully paid parental leave based on tenure.
• 13 paid holidays and 15 days of paid time off.