Business Intake and Conflicts Assistant

Location: San Diego, United States

Salary: $27.50–$33.50 per hour ($57,200–$69,680 annually)

Company

hirify.global is a law firm with a Business Intake and Conflicts team supporting attorneys and business professionals.

What you will do

• Manage department email boxes and support attorneys and business professionals with intake and conflicts procedures.
• Process lateral candidate and new business forms, perform quality control, create conflict searches, and prepare conflict reports.
• Track engagement and waiver letters, maintain conflict-related databases, and create client administrative matters.
• Coordinate onboarding, calendars, meetings, conference rooms, catering, travel, expenses, and leadership schedules.
• Maintain the BIC SharePoint page, administrative forms, files, budgets, audits, and periodic reports.
• Provide cross-functional support during high-volume periods and take on additional assigned duties.

Requirements

• Proficiency in Microsoft Office, iManage, and other firm applications after hirify.global orientation.
• Availability to work overtime when required.
• Strong written and verbal communication, interpersonal, organizational, analytical, and critical-thinking skills.
• Ability to work independently, prioritize multiple time-sensitive tasks, and communicate professionally with attorneys, directors, managers, and business professionals.
• Ability to recognize and handle legal ethical requirements while providing excellent customer service.

Nice to have

• Bachelor’s degree.
• Strong computer skills, including SharePoint and Excel.
• Prior office or file clerk experience in a law firm or office environment.

Culture & Benefits

• Full-time employment with competitive compensation and a comprehensive benefits package.
• Medical, dental, vision, HSA, flexible spending accounts, commuter benefits, life insurance, AD&D, long-term care, and backup care options.
• Firm-paid life insurance, AD&D, long-term disability, and short-term medical benefits for eligible employees.
• 20 days of paid time off and 10 paid holidays annually.
• Generous parental leave, fertility benefits, and a detailed benefits orientation for new employees.