Executive Assistant (Fintech)

Location: Toronto, Canada; coordination across UK and ET time zones, with occasional work beyond these hours.

Company

hirify.global provides a global, end-to-end wealth management platform that integrates technology with business and investment operations for financial institutions.

What you will do

• Manage the Group CEO’s complex calendar, scheduling priorities and resolving conflicts across global time zones.
• Prepare and coordinate executive briefings, presentations, documents, communications, agendas and meeting minutes.
• Coordinate high-profile meetings, staff sessions, Board-level events, international travel and complex itineraries.
• Act as a trusted point of contact for senior executives, internal teams, clients and external partners.
• Track post-meeting actions and strategic initiatives, following up to ensure timely execution.
• Manage corporate credit card reconciliation, procurement, and personal and business expense processing.

Requirements

• Experience supporting C-suite executives in a global context.
• Exceptional organizational skills, proactive problem-solving ability and precision when managing competing priorities.
• Outstanding judgment, communication skills and discretion when handling confidential information.
• Ability to work effectively with senior executives, global teams and external partners in a dynamic, matrixed environment.
• Ability to coordinate across UK and ET time zones.
• Willingness to complete required Risk and Compliance training and remain up to date with relevant CASS developments.

Culture & Benefits

• Work within the Global Executive Support Services function and collaborate with executive support colleagues across the organization.
• Support a global organization serving leading financial institutions and nearly 30 million people across wealth segments.
• Work in a fast-paced, highly visible and matrixed environment with opportunities to support strategic initiatives and special projects.
• Maintain a safe and compliant workplace through required training and adherence to company policies.