Executive Assistant to the CEO (PropTech)

Location: Singapore; hybrid flexible working

Company

hirify.global is a Southeast Asian PropTech company operating property marketplaces, mobile apps, events, and publications across Singapore, Malaysia, Thailand, and Vietnam.

What you will do

• Manage the CEO’s calendar, appointments, competing priorities, travel arrangements, and short-notice changes.
• Act as the primary contact for internal and external stakeholders, including direct reports, board members, investors, and key contacts.
• Coordinate meetings, prepare agendas and materials, distribute minutes, and follow up on action items.
• Coordinate board and committee calendars and manage logistics for board engagements, including travel, accommodation, venues, and meeting technology.
• Prepare and edit documents, reports, presentations, correspondence, and expense reports while maintaining secure records.
• Contribute to culture initiatives, offsites, town halls, and cross-functional leadership projects.

Requirements

• Prior experience supporting a CEO, C-suite executive, or board.
• Exceptional organizational, time-management, prioritization, and multitasking skills.
• Excellent verbal and written communication skills for working with stakeholders at all organizational levels.
• Strong attention to detail and experience handling confidential information with discretion and integrity.
• Curiosity about the business and willingness to take on projects beyond traditional executive-assistant responsibilities.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and familiarity with calendar and travel-management software.

Nice to have

• Exposure to board administration or company secretarial processes.

Culture & Benefits

• Hybrid flexible working focused on outcomes rather than hours.
• Holistic rewards covering financial, physical, and mental health.
• Career development opportunities across all levels.
• Inclusive benefits, including equal paternity leave and work-life-balance support.
• Inclusive culture focused on excellence, growth, and well-being.