IP Practice Support Assistant

Location: Palo Alto

Salary: $25.00–$36.00 per hour, equivalent to $52,000.00–$74,880.00 annually for a 40-hour work schedule

Company

hirify.global is a law firm seeking administrative support for its IP Services team and related intellectual property practice groups.

What you will do

• Process docket number requests, conflict checks, and new matter number requests.
• Obtain and secure certified patent and trademark documents, and upload Information Disclosure Statement references via EFS.
• Coordinate foreign associate invoices, domestic vendor invoices, expense reimbursements, practitioner time, and fixed-fee entries.
• Support monthly client billing, including prebills and cover letters.
• Maintain electronic files in iManage and prepare materials for courier delivery.
• Coordinate printing, scanning, travel, conference rooms, calls, and other meeting logistics.

Requirements

• Availability to work overtime when required.
• Proficiency in Microsoft Office, iManage, and other firm applications after completing hirify.global orientation.
• Strong attention to detail, organization, prioritization, and deadline management.
• Ability to work independently and under pressure or tight time constraints.
• Excellent communication and interpersonal skills, with a customer-service-oriented approach.

Nice to have

• Bachelor’s degree.
• Previous administrative experience in a professional services industry.
• Creative, entrepreneurial, flexible, and process-improvement-oriented approach.

Culture & Benefits

• Full-time position with a competitive compensation package.
• Medical, dental, vision, health savings account, and flexible spending account options.
• Life insurance, AD&D, long-term care coverage, disability benefits, and backup care support.
• 20 days of paid time off and 10 paid holidays annually.
• Parental leave and fertility benefits.