Workplace Experience Manager (Robotics)

Location: Mountain View, California; on-site only, Monday–Friday, 100% on-site with no remote flexibility. The role supports hirify.global’s Sunnyvale site and may require occasional overtime for events or emergencies.

Annual salary: $70,000–$90,000.

Company

hirify.global is a human-centered robotics company developing AI-powered humanoid robots, including Apollo, for manufacturing, logistics, healthcare, home, and other applications.

What you will do

• Own the daily operation and workplace experience of the Sunnyvale site, including personally staffing or coordinating reception coverage.
• Welcome and direct employees, guests, vendors, executives, and VIPs while managing visitor check-in, badging, and visitor-management systems.
• Keep the office and executive briefing center clean, stocked, functional, secure, and presentation- and demo-ready.
• Build and manage local vendor relationships, including janitorial, catering, beverage, and workplace-supply vendors.
• Partner with HR, Recruiting, and the executive assistant team on onboarding, workspace setup, access coordination, and VIP support.
• Lead site-wide employee workplace and culture events and manage seating and workspace planning as the site grows toward approximately 80 employees by the end of 2026.

Requirements

• 3–5 years of experience in reception, hospitality, guest services, workplace experience, office administration, or facilities coordination, ideally in a guest- or executive-facing environment.
• Independent ownership mindset with the ability to anticipate needs, resolve operational issues, and follow escalation pathways.
• Comfort personally staffing a reception desk and providing a hospitality-forward front-of-house experience.
• Strong vendor coordination, communication, discretion, interpersonal judgment, and professional poise with employees at all levels.
• Familiarity with visitor-management systems such as Envoy and ticketing systems such as Jira, or comparable tools.
• High school diploma or equivalent required; ability to move around the office, staff the reception desk for extended periods, and lift supplies up to 25 lbs.

Nice to have

• Associate or bachelor’s degree, or coursework in business administration, hospitality, or workplace management.
• Experience in a fast-paced, ambiguous, early-stage site environment.

Culture & Benefits

• Independent workplace and site-operations role with a defined growth path within Workplace & Facilities.
• Close collaboration with Facilities, HR, Recruiting, and executive assistant teams while maintaining clear role boundaries.
• Work in an AI-powered robotics environment focused on bringing the Apollo humanoid robot to market.
• Occasional overtime may be required for events or emergencies.