Office Manager (AI & Robotics)

Location: On-site in the San Francisco Bay Area (San Mateo)

Salary: $70,000–$130,000 per year, plus equity

Company

hirify.global is an AI and robotics company developing embodied foundation models focused on dexterity to help general-purpose robots interact intelligently with the physical world.

What you will do

• Run daily office operations and keep the physical workplace organized, functional, and optimized for productivity.
• Design and improve repeatable systems for supplies, vendors, events, onboarding, shared spaces, and administrative workflows.
• Manage vendors and services including cleaning, internet, food, maintenance, deliveries, and facilities support.
• Own office budgets, track spending, negotiate contracts, and process invoices and reimbursements.
• Support employee onboarding through workspace setup, access coordination, and equipment readiness.
• Plan team events, lunches, and offsites while identifying and resolving operational bottlenecks.

Requirements

• Experience running office operations, workplace experience, or facilities in a fast-paced environment.
• Strong organization, ownership, problem-solving, and ability to manage multiple priorities.
• Ability to coordinate effectively with vendors, employees, leadership, HR, and operations.
• Systems-oriented approach to documentation, process design, and repeatable workflows.
• Comfort with both physical workplace tasks and operational execution.
• High emotional intelligence and attention to employee experience and culture.

Culture & Benefits

• Full-time, on-site role with direct exposure to workplace scaling and company operations.
• Opportunity to expand from managing a single office into workplace strategy, office expansion, and vendor ecosystem management.
• Career growth and ownership increase with the scale and complexity of the company's operations.
• Equity is included in the compensation package.
• Work alongside researchers, roboticists, and company builders from frontier AI and robotics organizations.