Assistant

Location: London, hybrid working model

Company

hirify.global is a global research publisher providing journals, books, technology-enabled products, platforms, and services for researchers, health professionals, and educators.

What you will do

• Provide administrative and coordination support to the Books Vice Presidents and leadership team.
• Manage complex diaries, coordinate stakeholder availability, and schedule virtual and face-to-face meetings.
• Coordinate business travel and event logistics, including accommodation, meeting facilities, visitor access, and venues.
• Support onboarding for new hires by coordinating equipment, access badges, and introductory meetings.
• Maintain departmental information, including organisation charts, intranet announcements, and communications.
• Coordinate projects by gathering resources, tracking actions and issues, and preparing agendas.

Requirements

• Exceptional organisational, prioritisation, planning, and problem-solving skills in a fast-paced environment.
• Excellent written and verbal communication skills, attention to detail, interpersonal awareness, and confidentiality.
• Strong stakeholder management skills and experience engaging with senior leaders and global teams.
• Significant experience supporting senior executives or leadership teams.
• Advanced Microsoft Office proficiency, including PowerPoint, Word, Excel, and Outlook.
• Experience managing logistics, events, meetings, and cross-functional initiatives, with demonstrable financial acumen.

Culture & Benefits

• Work in a purpose-driven organisation focused on research, discovery, and learning.
• Collaborate with colleagues and leaders across a global organisation.
• Join an inclusive environment committed to diverse perspectives and ideas.
• Access workplace accommodations for disability, neurodivergence, or chronic conditions.