Executive Assistant (Automotive Logistics)

Location: Onsite five days a week in Santa Clara, California, United States

Salary: $80,000–$130,000 per year

Company

hirify.global develops autonomous transportation technology for short-haul, B2B middle-mile logistics, combining software and hardware to support safe, driverless freight delivery.

What you will do

• Manage complex calendars and scheduling for senior leadership, including meeting preparation and follow-up tracking.
• Streamline executive workflows and coordinate priorities across teams.
• Act as the primary contact for internal and external stakeholders.
• Draft and edit presentations, briefs, and important communications.
• Attend meetings, take notes, track action items, and ensure follow-through.
• Coordinate company-wide meetings and initiatives while managing deadlines and sensitive information.

Requirements

• 5+ years of experience supporting senior or executive-level leaders.
• Excellent project management, organizational, and communication skills.
• Strong judgment and discretion when handling confidential information.
• Ability to anticipate priorities and work effectively in a fast-moving environment.
• Comfort working across time zones and occasional off-hours.
• Proficiency with Google Workspace and ability to travel occasionally for meetings or company events.

Nice to have

• Startup experience.

Culture & Benefits

• Collaborative, respectful, and agile work environment.
• Commitment to diversity, inclusion, and equal opportunity.
• Opportunity to contribute to autonomous logistics and supply-chain sustainability.
• Contract-to-hire employment structure.