Executive Assistant

Location: On-site in Pittsburgh, United States; occasional travel of up to 20% and flexible early morning or evening work may be required.

Company

hirify.global develops wall-climbing robots, advanced sensors, and an AI-powered data platform to assess and improve the reliability, safety, and sustainability of critical infrastructure.

What You Will Do

• Manage complex calendars, travel, expenses, meetings, and logistics for the COO and CTO.
• Anticipate executive priorities, identify conflicts, prepare briefing materials, and drive follow-up actions.
• Support leadership meetings, planning sessions, offsites, organizational priorities, and cross-functional initiatives.
• Oversee selected projects from conception through completion and maintain stakeholder alignment.
• Coordinate relationships with customers, partners, candidates, advisors, academics, and other external stakeholders.
• Improve executive-office processes and provide in-person support for meetings and events.

Requirements

• 5+ years of executive support experience with VP-, C-suite-, founder-, or similarly senior leaders.
• Trusted-partner approach with exceptional judgment and discretion when handling confidential information.
• Experience managing complex calendars, executive travel, meetings, competing priorities, and follow-through.
• Strong written and verbal communication skills with executive presence.
• Highly organized, proactive, resourceful, and comfortable working through ambiguity.
• Ability and willingness to work onsite in the Pittsburgh office.

Nice to have

• Experience supporting leaders in robotics, engineering, hardware, software, product, research, academia, or another technical environment.
• Experience in a startup, scale-up, or high-growth organization.
• Experience supporting multiple senior executives simultaneously.
• Bachelor’s degree or equivalent relevant experience.

Culture & Benefits

• Office-first culture centered on collaboration, innovation, partnership, autonomy, and trust.
• Competitive compensation with company equity.
• 401(k) matching, full medical, dental, and vision insurance.
• Gender-neutral parental leave, family planning assistance, mental health support, and flexible paid time off.
• Ongoing professional development opportunities.