Executive Assistant - Supply Chain Leadership (Supply Chain)

Location: Onsite at the San Jose Great Oaks Headquarters in San Jose, California, United States

Salary: $77,900–$103,800 annually

Company

hirify.global builds large-scale storage systems and infrastructure for AI-driven data centers, cloud platforms, and enterprise environments.

What you will do

• Provide high-impact executive support to two senior Vice Presidents in the Global Procurement organization.
• Manage complex multi-time-zone calendars, domestic and international travel, expense reconciliation, briefing materials, agendas, and executive correspondence.
• Coordinate staff meetings, All Hands, QBRs, EBRs, supplier forums, offsites, and leadership workshops from planning through follow-up.
• Track action items, decisions, budgets, purchase orders, invoices, headcount, organizational updates, and operational dashboards.
• Build and maintain SharePoint and OneDrive sites, including information architecture, content governance, file management, and access controls.
• Build and refine executive-level PowerPoint presentations and Excel workbooks for C-suite reviews, Board preparation, budgets, headcount reporting, and supply chain leadership summits.

Requirements

• 7+ years of executive assistant or chief-of-staff-adjacent experience supporting VP-level or higher leaders in technology, manufacturing, or supply chain environments.
• Experience supporting multiple executives with competing priorities in a fast-paced, ambiguous environment.
• Proficiency with Microsoft 365, including Outlook, Teams, SharePoint, Excel, PowerPoint, and OneNote.
• Basic Excel skills including pivot tables, XLOOKUP, SUMIFS, dynamic charts, conditional formatting, and workbook structuring.
• Basic PowerPoint skills for reviewing, editing, and polishing presentations for C-suite and Board-level audiences.
• Strong executive-level communication, discretion, confidentiality, judgment, organization, and experience coordinating across APAC, EMEA, and Americas time zones.

Nice to have

• Experience in supply chain, procurement, or operations.
• Familiarity with ERP, Concur, and SharePoint systems.
• Experience at a Fortune 500 technology or semiconductor company.

Culture & Benefits

• Work with a geographically distributed supply chain organization and support inclusive team engagement across regions.
• Benefits include paid vacation and sick leave, medical, dental, and vision insurance, life and disability insurance, FSA and HSA accounts, and an employee assistance program.
• Additional benefits may include tuition reimbursement, transit benefits, employee stock purchase participation, incentive plans, and the WD Savings 401(k) Plan.
• The non-exempt position may be eligible for overtime pay and shift differential under company policy and applicable law.