Executive Assistant (Biotech)

Location: USA - MA - Wellesley; consistent in-person presence and reliable in-office attendance are required

Salary: $70,000–$126,250 per year

Company

hirify.global is a technology-focused biomanufacturing company building a sustainable network of end-to-end manufacturing solutions for medicine production.

What you will do

• Provide executive and administrative support to C-Suite executives, including the CEO.
• Manage calendars, scheduling, domestic and international travel, meeting materials, agendas, correspondence, and follow-up communications.
• Plan and execute commercial conferences, board meetings, executive off-sites, leadership meetings, and company events.
• Coordinate vendors, attendees, logistics, and on-site event execution.
• Process expense reports, invoices, and purchase order submissions while maintaining organized records and databases.
• Own special projects and cross-functional initiatives from initiation through completion.

Requirements

• Progressive experience supporting executives and handling executive-level events, board meetings, or conferences.
• High discretion and professionalism when managing confidential information.
• Reliable in-office attendance in Wellesley, Massachusetts, with flexibility for occasional in-person meetings and events.
• Advanced proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Working knowledge of AI productivity tools such as Microsoft Copilot or ChatGPT.
• Accurate, dependable, self-directed, and capable of working with limited supervision and shifting priorities.

Nice to have

• Local to the Boston area.
• 5+ years of executive assistant or corporate office administration experience.
• Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field.
• Experience in life sciences, biotech, or another regulated industry.

Culture & Benefits

• Professional office environment with prolonged computer and phone use.
• Annual cash bonus program and 401(k) plan with company match.
• Medical, dental, and vision coverage, life and disability insurance, and family building benefits.
• Paid vacation, holidays, and other paid leaves of absence.
• Tuition reimbursement and caregiving support.
• Visa and work authorization sponsorship or support are not available.