Executive Assistant

Location: USA - MA - Wellesley; consistent in-person presence is required

Salary: $70,000–$126,250 per year

Company

hirify.global is a technology-focused biomanufacturing company building sustainable, end-to-end manufacturing solutions for medicine.

What you will do

• Support C-Suite executives, including the CEO, with calendar management, scheduling, travel logistics, meeting materials, correspondence, and follow-up communications.
• Handle sensitive and confidential information with discretion.
• Plan and execute commercial conferences, board meetings, executive off-sites, leadership meetings, and company events.
• Coordinate vendors, attendees, meeting logistics, materials, and follow-up activities.
• Process and reconcile expense reports, invoices, and purchase order submissions.
• Manage filing systems, administrative databases, special projects, and cross-functional initiatives from initiation through completion.

Requirements

• Progressive experience supporting executives and coordinating executive-level events, board meetings, or conferences.
• Reliable in-office attendance in Wellesley, with flexibility for occasional in-person meetings and events.
• Advanced proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Working knowledge of AI productivity tools such as Microsoft Copilot or ChatGPT.
• High discretion, professional written communication, sound judgment, accuracy, and strong follow-through.
• Must already have authorization to work in the United States; visa and work authorization sponsorship are not available.

Nice to have

• Local to the Boston area.
• 5+ years of executive assistant or corporate office administration experience.
• Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field.
• Experience in life sciences, biotech, or another regulated industry.

Culture & Benefits

• Professional office environment with collaborative work alongside other Administrative Assistants.
• Annual cash bonus program and 401(k) plan with company match.
• Medical, dental, and vision healthcare coverage, life and disability insurance, and family-building benefits.
• Paid vacation, paid holidays, other paid leave, tuition reimbursement, and caregiving support.
• Occasional lifting or carrying of materials up to 20 pounds may be required.