Practice Team Assistant - Litigation

Location: New York, United States

Salary: $30.00–$36.00 per hour for a 40-hour workweek, equivalent to $62,400.00–$74,880.00 annually.

Company

hirify.global is a law firm offering administrative support roles within its Litigation Department.

What you will do

• Provide administrative support to litigation timekeepers, legal secretaries, and other practice group members.
• Manage calls, mail, visitors, meeting spaces, conference calls, web meetings, lunch orders, car services, and travel arrangements.
• Prepare, revise, proofread, scan, print, copy, file, and organize documents and correspondence.
• Process expense reports, check requests, travel reimbursements, receipts, credits, and refunds in line with accounting guidelines.
• Maintain chronological files, indexes, e-Records, daily time entries, and materials sent to the Records Department.
• Update attorney contact information and resolve conflicts in the CRM tool while assisting with special projects.

Requirements

• High school diploma or equivalent.
• Previous office experience as an Administrative Assistant.
• Proficiency after training in Microsoft Word, Excel, PowerPoint, Outlook, File Surf, CRM, and other firm applications.
• Strong administrative, secretarial, communication, proofreading, time-management, and prioritization skills.
• Ability to work under pressure, meet deadlines, manage confidential information, and handle multiple tasks in a fast-paced environment.
• Availability to work overtime as required.

Nice to have

• Bachelor’s degree.
• Previous law firm or professional services industry experience.

Culture & Benefits

• Competitive compensation and a comprehensive benefits package.
• Medical, dental, vision, health savings account, flexible spending accounts, and pre-tax commuter benefits.
• Life insurance, AD&D, long-term care coverage, disability benefits, and backup care support.
• 20 days of paid time off and 10 paid holidays annually.
• Parental leave and fertility benefits.