Executive Assistant

Location: Wrocław, Poland; hybrid model with 4 days per week in the office

Company

hirify.global provides mission-critical, industry-specific ERP, supply chain management, and compliance software to specialized organizations worldwide.

What you will do

• Provide comprehensive administrative and logistical support to a US-based Executive Vice President of Sales.
• Screen calls and manage complex executive calendars.
• Arrange domestic and international travel, meetings, and special events.
• Manage internal and external communications with executives, staff, clients, and vendors.
• Prepare management reports and high-level presentations.
• Collect departmental metrics and produce analytical dashboards.

Requirements

• Previous experience as an Executive Assistant, Office Manager, or Administrative Specialist.
• Strong written and verbal English is required for communication with US-based executives and stakeholders.
• Excellent organization, multitasking, prioritization, interpersonal, and IT skills.
• Experience with project coordination and working with stakeholders at all organizational levels.
• Ability to handle sensitive information discreetly and maintain confidentiality.
• Strong working knowledge of Microsoft Office, particularly PowerPoint and Excel.

Culture & Benefits

• Employment contract with private medical care, a Multisport card, and group life insurance.
• Hybrid working model requiring 4 days per week in the office.
• Office refreshments and team bonding activities, including sports, board games, wine tastings, wellbeing workshops, and CSR initiatives.
• Access to industry-specific training and personal development opportunities.
• Inclusive and diverse working environment at a rapidly growing global software company.