Executive Assistant

Location: Wrocław, Poland; hybrid with a minimum of 2 days per week in the office

Company

hirify.global provides mission-critical, industry-specific software, ERP, supply chain management, and compliance solutions to specialized organizations worldwide.

What you will do

• Provide comprehensive administrative and logistical support to a US-based Executive Vice President of Sales.
• Screen calls and manage complex executive calendars.
• Arrange domestic and international travel and coordinate meetings and special events.
• Manage internal and external communications.
• Prepare special reports and high-level management presentations.
• Collect departmental metrics and produce analytical dashboards.

Requirements

• Prior experience as an Executive Assistant, Office Manager, or Administrative Specialist.
• Strong written and verbal English required for communication with US-based executives and stakeholders.
• Excellent organization, multitasking, prioritization, interpersonal, and IT skills.
• Experience with project coordination and collaboration across internal management, staff, clients, and vendors.
• Ability to handle sensitive information discreetly and maintain confidentiality.
• Strong working knowledge of Microsoft Office, particularly PowerPoint and Excel.

Culture & Benefits

• Employment contract with private medical care, a Multisport card, and group life insurance.
• Hybrid working model with regular office attendance.
• Office refreshments including pizza, sandwiches, fresh fruit, and juices.
• Team activities, wellbeing workshops, and CSR initiatives.
• Industry-specific training and personal development opportunities.