Office Assistant (AI)

Location: On-site in Warsaw, Poland

Company

hirify.global is an international IT consulting company.

What you will do

• Manage office operations, documentation, correspondence, meetings, events, and business trips.
• Support HR, Sales, Project teams, consultants, and the Business Director.
• Support onboarding and provide day-to-day assistance to consultants.
• Maintain data, prepare reports, manage workflows, and improve processes in Zoho Recruit.
• Use ChatGPT, Claude, and other LLMs to automate and optimize daily work.
• Identify opportunities to apply AI across HR, Sales, and Operations.

Requirements

• Very good spoken and written English.
• Good knowledge of MS Office.
• Independence, strong organizational skills, and the ability to multitask.
• Strong interest in AI and practical experience with tools such as ChatGPT or Claude.
• Willingness to learn Zoho and process automation.
• Availability to work on-site in Warsaw; student status is welcome but not required.

Culture & Benefits

• Stable cooperation in an international environment.
• Development opportunities in AI, automation, and Zoho.
• Private medical care.
• Open and supportive work culture.
• Central Warsaw WeWork office with a pet-friendly environment, fresh barista coffee, and a relaxation area.
• Opportunity to influence and improve internal ways of working.