6 дней назад
Administrative Assistance Specialist
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Administrative Assistance Specialist (Business Administration): Supporting organizational operations through document preparation, correspondence, travel coordination, expense processing, internal communication, and event management with an accent on complex administrative coordination and accurate information handling. Focus on managing multiple workflows, preparing detailed meeting materials, supporting budgets, and coordinating communication across internal teams.
Location: Warsaw, Poland; flexible hybrid working model
Company
provides a professional environment where administrative support helps teams work together efficiently.
What you will do
- Prepare and manage correspondence, reports, presentations, agendas, minutes, and other business documents.
- Handle incoming calls, visitors, mail, email, calendars, diaries, files, and records.
- Arrange business travel, complex itineraries, and detailed meeting logistics.
- Track expense reports, support budget monitoring, and manage office supplies and procurement.
- Support internal communications, including webinars, mailings, and other channels.
- Coordinate company events and provide administrative support to multiple nonexecutive employees or groups.
Requirements
- Some experience in administrative support and the ability to work with a degree of independence.
- Proficiency with word processing tools and a broad range of business software.
- Strong verbal and written communication, organization, and time-management skills.
- Ability to conduct research, prepare detailed summaries, and manage multiple deadlines.
- Experience with expense tracking, budget support, customer service, and internal communication.
Culture & Benefits
- Stable full-time employment in a growing organization.
- Flexible hybrid working model and support from an experienced team.
- Private medical care and an employer-subsidized MultiSport card.
- Additional birthday day off, holiday allowance, and access to training and professional development.
- Ten additional paid leave days for employees with at least 10 years of total work experience.
- Finish two hours earlier on the second Friday of each month.
Hiring process
- Interviews assess individual skills, experience, and communication style without AI tools or external prompts.
- In-person interviews may be required at a office.
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