Business Assistant to CEO (AI)

Location: Fully remote; candidates can be located anywhere in the world. The listed locations are Kazakhstan, Georgia, Poland, Serbia, and Spain. Working hours are 8:30 am–5:00 pm, New York (EST) time.

Company

hirify.global provides premium glass products for residential and commercial projects and operates across the United States.

What you will do

• Manage the CEO’s schedules, meetings, business trips, priorities, deadlines, correspondence, and reports in English and Russian.
• Prepare presentations, summaries, analytical reports, market research, and KPI updates for decision-making.
• Coordinate company projects and communications with employees, suppliers, contractors, partners, and other stakeholders.
• Maintain administrative records and coordinate business licenses, contractor’s license applications, insurance endorsements, coverage extensions, and Certificates of Insurance.
• Monitor vehicle registrations, renewals, and insurance coverage for the company fleet.
• Organize international travel, exhibitions, conferences, visa documentation, and selected personal arrangements for the CEO.

Requirements

• Higher education in law, international business, international relations, or a related field.
• At least 2 years of experience as a Business Assistant, Executive Assistant, or in a similar role.
• English at C1+ level and Russian at C1+ level, both written and spoken.
• Strong understanding of business operations, corporate communication, project coordination, time management, prioritization, and confidentiality.
• Proficiency with office software and digital tools, including Google Workspace, MS Office, Zoom, and AI assistants.
• Experience working for a US company and basic knowledge of finance, budgeting, and reporting are advantages.

Culture & Benefits

• Fully remote work with the ability to work from anywhere in the world.
• B2B contract through sole proprietorship status or a corporate entity.
• Paid vacation days and sick leave.
• Direct collaboration with the CEO and top management.
• Exposure to US market operations, strategic projects, and opportunities for professional growth.