Executive Assistant (Biotech)

Location: Remote (US); must be eligible to work in the United States. Occasional travel is required for conferences, offsites, team meetups, and on-site logistical support.

Salary: $110,000–$125,000 per year, varying based on experience, qualifications, and location.

Company

hirify.global Therapeutics is a Nasdaq-listed, clinical-stage oncology biotech developing PIKTOR, a multi-node PI3K/AKT/mTOR inhibitor program.

What you will do

• Support the Chief Scientific Officer, Chief Medical Officer, and other executives with complex calendars, meeting prioritization, communications, and confidential information.
• Coordinate scientific advisory boards, key opinion leader meetings, investor and partner calls, board materials, leadership meetings, and scientific presentations.
• Manage domestic and international travel, visas, itineraries, conference registrations, abstract and presentation deadlines, and scientific meeting logistics.
• Plan team offsites, company events, team celebrations, and remote engagement activities, including vendors, budgets, agendas, and run-of-show.
• Provide administrative support to clinical teams, coordinate cross-functional sessions, and maintain shared documents, SOPs, and team resources.
• Support clinical and scientific milestones by coordinating data readouts, publication logistics, conference embargoes, disclosure timelines, vendors, contracts, and clinical partners.

Requirements

• 3+ years of Executive Assistant experience, preferably in biotech, pharma, or life sciences.
• Experience supporting multiple executives simultaneously, including calendar and travel coordination.
• Exceptional organization, attention to detail, communication, prioritization, and independent judgment.
• Proficiency with Google Workspace, Slack, and calendar or travel coordination tools.
• Discretion when handling confidential scientific, clinical, business, and personnel information.
• Ability to work fully remotely from the United States, with occasional travel for conferences, offsites, and team meetups.

Nice to have

• Experience supporting C-level executives at a clinical-stage or newly public biotech.
• Experience planning conference presence and team offsites.
• Familiarity with clinical trial workflows, IRB processes, or medical and scientific terminology.
• Experience coordinating with CROs, clinical sites, or academic research partners.
• Background in or enthusiasm for oncology, nutrition science, or metabolism.

Culture & Benefits

• 100% remote work with a flexible schedule and remote-first culture.
• Competitive salary and meaningful equity in a well-funded clinical-stage biotech.
• Health, dental, and vision coverage for employees and dependents.
• Flexible time off and generous parental leave.
• Traditional and Roth 401(k) with matching.

Hiring process

• Employment offers are contingent on a satisfactory background check and verification of eligibility to work in the United States.