Office Admin

Location: In-office in Austin, Texas, United States

Company

hirify.global is a defense startup developing autonomous gun turrets that use computer vision and control systems to counter small drones and loitering munitions.

What you will do

• Welcome guests, manage check-ins, handle calls and correspondence, and maintain a professional office environment.
• Manage mail, deliveries, office supplies, and daily administrative coordination.
• Coordinate shipments for marketing materials and new-hire kits, while maintaining inventory and shipment records.
• Process mail, receipts, and invoices and maintain organized filing systems, trackers, and documentation.
• Coordinate with vendors, triage facilities issues, and support office events and onboarding logistics.

Requirements

• 1–3 years of administrative, office support, or customer service experience.
• Strong organization, attention to detail, communication skills, and follow-through.
• Ability to manage multiple priorities and adapt in a fast-paced startup environment.
• Tech-savvy and quick to learn new systems; Microsoft 365, SharePoint, and Slack proficiency preferred.
• Understanding of secure workplace practices, including visitor logs and badge compliance, with comfort working in regulated environments such as CMMC and ITAR frameworks.

Nice to have

• Experience in a startup, technology, or engineering environment.
• Experience with shipments, inventory, or materials logistics.

Culture & Benefits

• Engineering-first culture focused on technical excellence and innovation.
• Competitive salary and ACS equity package.
• Health, dental, and vision insurance.
• Paid time off.
• Opportunity to grow with a fast-scaling defense startup.