People & Office Operations Coordinator

Location: Somerville, MA, United States; on-site

Company

Laminar is a woman-founded startup developing physical AI, sensors, and AI co-pilot solutions for process industries and manufacturing, with a focus on operational efficiency and sustainability.

What you will do

• Support recruiting coordination, interview scheduling, reference checks, career fairs, onboarding, offboarding, and employee check-ins.
• Provision employee accounts and equipment, coordinate onboarding sessions, manage access removal, and support intern and contractor contract renewals.
• Keep the office and lab running by managing supplies, mail, packages, visitors, conference rooms, keycard access, maintenance requests, and facility renewals.
• Coordinate office events, team lunches, all-hands meetings, culture initiatives, and communication through the Ask Ops channel.
• Support Ramp administration, receipt reconciliation, reimbursements, office expense reports, vendor invoices, and purchasing records.
• Help manage the phased office relocation and expansion, including mover coordination, hardware and equipment transfers, new-space setup, and space-planning updates.

Requirements

• At least 2 years of experience in office administration, HR coordination, or executive or administrative support.
• Ability to manage multiple workstreams and switch between people-facing and logistics-focused responsibilities.
• Strong judgment, discretion, and written and verbal communication skills when handling confidential employee information.
• Comfort working on-site and hands-on during a physical office move, including coordination with movers and vendors.
• Ability to lift up to 30 lbs.

Nice to have

• Experience in a startup or fast-paced small company.
• Familiarity with Ramp and office or vendor management tools.
• Experience in a hardware, lab, or manufacturing environment.

Culture & Benefits

• Medical, dental, vision, life insurance, disability, transportation, and health and wellness benefits.
• 401(k) plan with employer matching, equity, competitive salary, and bonus opportunities.
• Flexible time off and 12 company-paid holidays.
• Conference and learning budget, professional development opportunities, and access to Greentown Labs' cleantech network.
• Inclusive environment with team events, rooftop lunches, Lunch & Learns, and other group activities.

Hiring process

• The posting references an interview process, but does not provide specific stages or assessments.