Administrative & Office Assistant (Fintech)

Location: Onsite in New York City, NY, at the SoHo office

Salary: $70,000–$90,000 per year, plus equity.

Company

AI-powered fintech platform providing personalized and automated portfolio management for financial advisors.

What you will do

• Manage day-to-day office operations, including supplies, snacks, beverages, vendors, and property-management coordination.
• Improve new-hire onboarding by preparing desks, sending swag, and building onboarding plans.
• Coordinate the office move planned for early 2027 with internal departments.
• Support executives with calendar management, travel arrangements, and meeting coordination.
• Manage candidate, client, interview, and meeting schedules while confirming logistics in advance.
• Support People Team administration, Greenhouse data hygiene, room bookings, agendas, and ad hoc projects.

Requirements

• 3+ years of experience in office administration or executive assistance within a tech startup environment.
• 1+ year of experience with office operations, including vendor management, property managers, and supply ordering.
• Experience with Google Workspace, Google Calendar, Claude, Slack, and AI tools.
• Strong organizational, time-management, communication, and attention-to-detail skills.
• Ability to manage multiple priorities, anticipate needs, and work proactively in a fast-paced environment.
• Ability to work onsite in New York City.

Nice to have

• Familiarity with ATS platforms such as Greenhouse.

Culture & Benefits

• Opportunity to contribute to a hyper-growth fintech startup.
• Competitive salary, equity, unlimited PTO, and comprehensive benefits.
• $1 medical insurance and a 401(k) plan with generous matching.
• Self-directed brokerage account option and access to investment management and financial advice.
• Paid lunches at the NYC office and career growth opportunities.