Executive Assistant (AI)

Location: New York City, United States; full-time, on-site role

Base salary: $80,000–$115,000 per year, plus equity

Company

hirify.global builds AI-powered software for home services, construction, and remodeling operators, with products covering scheduling, appointment management, memberships, inside sales, revenue capture, marketing, and funnel optimization.

What you will do

• Manage complex executive calendars, competing priorities, focus time, and meeting preparation.
• Manage executive inboxes and draft correspondence for internal and external communications.
• Coordinate domestic and international travel, detailed itineraries, and last-minute changes.
• Prepare meeting agendas and briefing documents, capture decisions and action items, and drive follow-ups to completion.
• Run New York office operations, including meals, events, vendors, and workplace logistics.
• Coordinate interviews and onboarding while handling expenses, subscriptions, gifting, and other executive logistics.

Requirements

• 3+ years supporting senior executives, ideally founders or C-suite leaders in a high-growth startup, finance, consulting, or another fast-paced environment.
• Exceptional written and verbal communication skills, with polish, discretion, and warmth.
• Strong organization, attention to detail, calm prioritization under pressure, and follow-through.
• Ability to handle highly sensitive information with absolute discretion.
• Proficiency with calendars, email, Slack, and AI tools such as Claude and ChatGPT.
• Ability to work on-site in New York City and relocate if needed.

Nice to have

• Experience finding tools or automations that eliminate recurring manual work.
• Experience supporting leaders at a high-growth startup or similarly demanding environment.

Culture & Benefits

• High-trust, high-ownership role with broad responsibilities and a fast pace.
• Meaningful early equity package and career growth potential.
• Unlimited paid time off and $0-cost medical coverage.
• 401(k) matching, lunch and dinner in the office, gym membership stipend, and Clear Travel Pass.
• Tech equipment, relocation assistance, and mentorship with a hirify.global advisor or investor.