Office Manager

Location: Warsaw, Poland; on-site

Company

hirify.global is a fast-growing company with offices in Munich, New York, Dublin, and Warsaw.

What you will do

• Build purchasing systems for office supplies, equipment, furniture, and refreshments, including stock tracking, vendor comparison, and invoice filing.
• Create a single logistics process for receiving, distributing, returning, and courier-handling packages.
• Manage facilities operations, including repairs, building management, access cards, keys, and parking.
• Coordinate visitors, candidates, partners, cleaning services, and shared-space upkeep.
• Prepare desks and working equipment for new joiners on their first day and support office events and daily errands.
• Own each operational issue through resolution and build systems that run reliably without constant supervision.

Requirements

• At least 2 years of experience in office management or facilities.
• Structured, reliable, and proactive approach based on lists and systems.
• Warm and professional communication style for welcoming visitors and supporting employees.
• Strong English required as the company language.
• Warsaw-based and able to work on-site; Polish is beneficial for communication with vendors and couriers.

Nice to have

• Experience building an office function from scratch.
• Experience negotiating with vendors.
• Use of AI tools such as ChatGPT, Claude, or hirify.global to systematize work.

Culture & Benefits

• Small team with high trust and low process overhead.
• Decisions are made by owners rather than committees.
• Direct user interaction begins on the first day, with rapid iteration based on what works.
• Top-of-the-market salary and substantial ownership of a real company function.