Executive Assistant

Location: New York, United States; hybrid schedule with 3 days per week in the office

Salary: $50.00–$67.65 per hour, with possible overtime and a discretionary year-end merit bonus.

Company

hirify.global is a legal advisor serving technology, life sciences, and other growth enterprises worldwide, with approximately 1,100 attorneys across 17 offices.

What you will do

• Provide high-level administrative support to multiple corporate attorneys and serve as a point of contact for clients, colleagues, and internal teams.
• Manage complex calendars, email inboxes, priorities, deadlines, daily briefs, travel holds, meetings, and conference calls.
• Draft, edit, proofread, and format letters, contracts, legal documents, correspondence, pitches, proposals, and RFP responses.
• Coordinate new matter intake, engagement letters, client onboarding, file management, and record-keeping.
• Handle travel arrangements, expenses, conference rooms, catering, timekeeping, prebills, and billing processes.
• Maintain attorney contacts and CRM lists, support special projects, and provide backup coverage for fellow Executive Assistants.

Requirements

• At least 5 years of executive assistant experience, preferably in a law firm or professional services environment.
• Experience supporting multiple senior-level professionals with complex and demanding practices.
• Strong organizational, communication, proofreading, judgment, problem-solving, and confidentiality skills.
• Strong proficiency in Microsoft Word, Outlook, PowerPoint, and Excel; familiarity with legal technology tools.
• Ability to work in a fast-paced environment, manage competing priorities, and occasionally work overtime.
• Bachelor’s degree or equivalent experience preferred; Salesforce proficiency is a plus.

Culture & Benefits

• Hybrid work arrangement with regular in-office collaboration in New York.
• Collaborative support team environment with backup coverage across Executive Assistants.
• Competitive salary and benefits package.
• Potential overtime compensation and a discretionary year-end merit bonus based on performance.