Executive Assistant, SEPS

Location: San Diego, United States; hybrid schedule with 3 days per week in the San Diego office

Salary: $75,000–$83,000 annualized base salary, paid hourly with overtime eligibility; 5% annual bonus target

Company

hirify.global’s Engagement Platform Services team builds a digital engagement platform connecting fans with entertainment content and creators across games, anime, music, film, and live experiences.

What you will do

• Provide executive support to senior-level executives and their teams.
• Organize meetings, including invitations, conference rooms, technical support, catering, and security access.
• Manage executive travel, expense reports, presentations, spreadsheets, memos, files, and e-signature workflows.
• Coordinate onboarding and offboarding, Facilities and IT requests, supplies, procurement, and promotional items.
• Track SEPS contracts, approval flows, action items, correspondence, milestones, vacation schedules, and workshops.
• Build relationships across the organization, organize team events, and prepare newsletters and other communications.

Requirements

• Minimum 5 years of executive-level administrative experience.
• Business-fluent Japanese is required.
• Must be authorized to work in the United States.
• Excellent written and oral communication, organization, attention to detail, multitasking, and problem-solving skills.
• Professional collaboration skills and the ability to work under pressure while anticipating team needs.
• Proficiency in Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, and OneNote; a college degree is preferred.

Culture & Benefits

• Comprehensive medical, prescription drug, dental, vision, behavioral health, life insurance, disability, HSA, and FSA benefits.
• Paid parental and caregiver leave, vacation, paid holidays, sick leave, Summer Fridays, and a winter break.
• 401(k) plan with company match and immediate vesting.
• Education assistance, student loan programs, and Administrative Professionals learning and development initiatives.
• Employee resource groups, referral bonuses, matching gifts, hirify.global product discounts, and an employee stock purchase plan.