Executive Assistant

Location: Warsaw, Poland — on-site

Company

hirify.global is a fast-growing company of approximately 40 people, scaling toward 100, with a working product and expanding market.

What you will do

• Manage the founders’ calendars, priorities, meetings, and scheduling conflicts.
• Prepare meeting agendas and materials, capture notes, and track follow-ups through completion.
• Coordinate flights, hotels, visas, travel changes, and expense reconciliation.
• Prepare board and investor sessions, assemble decks, and track resulting action items.
• Handle visitors, events, errands, and ad-hoc operational requests.

Requirements

• Based in Warsaw and available to work on-site.
• Strong English communication skills.
• Highly organized, detail-oriented, discreet, and calm under pressure.
• Proactive, with the ability to identify gaps, make recommendations, and close open threads independently.
• Comfortable managing confidential information, including salaries, equity, and board materials.

Nice to have

• Experience supporting founders or C-level executives.
• Experience working across time zones.
• Experience using AI tools such as ChatGPT, Claude, or hirify.global.

Culture & Benefits

• Small team with high trust and low process.
• Decisions are made by owners rather than committees.
• Immediate ownership and rapid execution from the first week.
• Top-of-the-market salary.
• On-site collaboration is emphasized; the company also has teams or offices in Munich, New York, Dublin, and Warsaw.