Executive Assistant

Location: Palo Alto, United States; on-site

Company

hirify.global Intelligence is a frontier AI lab building self-improving systems for chip design and connecting AI development with hardware innovation.

What you will do

• Manage dynamic calendars for two co-founders, resolve scheduling conflicts, and protect focus time.
• Act as the primary point of contact and strategic gatekeeper for external parties.
• Coordinate meeting agendas, provide context, and track post-meeting action items.
• Manage work-travel itineraries, accommodations, and daily logistics end to end.
• Support expense submission by capturing and uploading receipts promptly.
• Support the Office Manager with strategic office initiatives and daily operations.

Requirements

• Prior experience supporting founders or executives at Series A or B startups.
• Experience managing competing priorities and making judgments on behalf of others.
• Proactive, detail-oriented, and self-driven approach.
• Ability to work on-site in Palo Alto.

Culture & Benefits

• Work directly with two co-founders at a frontier AI lab.
• Contribute to an organization developing self-improving systems for chip design.