Workplace Coordinator

Location: Chicago, Illinois, United States; onsite five days per week

Salary: $25.00–$33.00 USD per hour

Company

hirify.global develops artificial intelligence and technology solutions for parking, mobility, retail, hospitality, and real estate.

What you will do

• Oversee daily office operations, facilities management, building issues, office policies, maintenance updates, and onsite vendors.
• Maintain welcoming, safe, secure, tidy, and functional reception areas, conference rooms, and common spaces.
• Welcome employees and guests, manage visitor credentials and security badges, and coordinate access control.
• Manage office supplies, kitchen and catering inventory, mail, packages, internal requests, phone calls, and ticketing workflows.
• Coordinate conference room calendars, meetings, workplace scheduling, and conflict resolution.
• Collaborate with IT, Finance, and the People Team on support, invoices, expenses, onboarding setup, office lunches, and workplace events.

Requirements

• 2+ years of experience in workplace experience, facilities, or office operations in a fast-paced environment.
• Strong organization, multitasking, problem-solving, autonomy, and prioritization skills.
• Experience managing vendors, budgets, and multiple simultaneous projects.
• Familiarity with Google Workspace and project management tools.
• Experience with culture initiatives in a startup or high-growth company, return-to-office engagement, and office-first transitions.
• Ability to report on workplace engagement and usage trends and leverage AI tools to improve workflows.

Nice to have

• Experience creating responsive, high-output workplace processes with AI tools.

Culture & Benefits

• Office-first model centered on in-person collaboration and five days onsite.
• Healthcare benefits, 401(k), disability coverage, and basic life insurance.
• Stock options and potential bonus plans.
• Inclusive culture where employees have a voice and the best idea wins.