Executive Business Partner (AI)

Location: San Francisco office 5 days per week; flexibility to travel to Palo Alto as required.

Company

hirify.global is building foundational AI infrastructure for spatial intelligence and Large World Models that help machines understand and interact with 3D environments, physics, and real-world dynamics.

What you will do

• Own the CEO’s calendar, sequence priorities, protect focus time, and coordinate schedules with the COO, EA/Ops team, and Stanford team.
• Coordinate complex meetings, travel, events, press engagements, speaking engagements, and cross-functional initiatives end to end.
• Build a lightweight operating system for priorities, open loops, follow-ups, and key commitments.
• Prepare the CEO for important meetings with agendas, pre-reads, context, and participant information.
• Capture decisions and action items, drive follow-through, and triage the CEO’s inbox.
• Provide discreet personal assistance, including appointments, vendors, travel logistics, and sensitive matters.

Requirements

• 8+ years of experience supporting a C-suite executive, founder, or similarly high-profile leader in a fast-paced startup environment.
• Exceptional judgment, discretion, organization, attention to detail, and ability to handle confidential information.
• Experience orchestrating complex local and global travel logistics for a high-profile individual.
• Strong written and verbal communication skills with the ability to work across research, engineering, product, marketing, and operations.
• Bilingual fluency in English and Mandarin is required.
• Tech-savvy and fluent in modern productivity tools such as Claude, ChatGPT, Gemini, Google Workspace, Slack, and Signal.

Nice to have

• Experience in technology, AI, academia, or research environments.

Culture & Benefits

• High-trust, strategic, and execution-oriented work supporting an influential AI leader.
• Fast-moving environment with significant internal and external demands.
• Opportunity to work at the intersection of AI research and real-world deployment.
• Work involves both hirify.global and ongoing Stanford commitments.