Office Coordinator

Location: Darwin, Australia; onsite part-time, 10am–2pm daily with negotiable hours

Company

hirify.global provides data technology platforms for healthcare, finance, manufacturing, and supply chain organizations in more than 80 countries.

What you will do

• Provide front-of-house support and act as the first point of contact for visitors to the Darwin office.
• Support key office members and visiting executives and vice presidents.
• Coordinate domestic and international travel, meetings, conference calls, and video conferences.
• Take meeting minutes and prepare, format, print, and bind documents and presentations.
• Prepare expense reconciliations using Workday.
• Liaise with suppliers and vendors and coordinate with HR, Recruitment, and IT to maintain a safe, clean, productive office.

Requirements

• 5+ years of experience as an Executive Assistant or Administrative Assistant in a corporate environment.
• High attention to detail, a proactive attitude, and the ability to take ownership of delegated tasks.
• Ability to work effectively in a team environment.
• Advanced skills in Microsoft Office, Outlook, and established business applications.
• Relevant tertiary qualifications in Office or Business Administration are desirable.

Nice to have

• Experience with Office 365 and Workday.

Culture & Benefits

• Part-time schedule of approximately four hours per day.
• Negotiable working hours.
• Opportunity to support a global organization with offices in 28 countries.
• 24×7 customer and partner support environment.